Maintaining A SUNA Chapter

  • In order to maintain active SUNA chapter status, a chapter must have six SUNA national members, submit a report on the activities in the chapter 60 days prior to each Board of Directors meeting, hold one meeting annually (this does not have to offer contact hours), and complete part 1 of the Chapter Review Form annually. Part 2 of the form is required to be considered for national chapter awards, but not required to maintain active chapter status.
  • Chapters who do not meet these requirements, should contact their Director-at-Large to discuss a chapter rescue plan, chapter dissolution or inactivation policies.
  • Rotation of leadership is highly encouraged according to your chapter’s bylaws.
  • Newly elected officers should be encouraged to attend leadership development opportunities given at the SUNA Annual Conference.
  • Chapter bylaws should be reviewed / revised as necessary.

SUNA Policy

For additional information, please refer to the following policies in the SUNA Policy & Procedure Manual. (Please note that you must log in as a SUNA member to access the Policy & Procedure Manual).

  • 40-200: Maintenance of Active Chapter Status
  • 40-400: Chapter of the Year Award
  • 40-401: Chapter Review Letter
  • 40-401A: Chapter Review Form
  • 40-500: Chapter Rescue, Inactive Status and Dissolution

Developing Chapter Bylaws

  • All chapters must submit bylaws to the SUNA National Office at the time they are requesting chapter affiliation.
  • Chapters may adapt the current national bylaws or request a copy of another chapter’s bylaws to assist them in creating bylaws for their chapter.
  • Chapter bylaws must be reviewed / revised as necessary and submitted to the National Office where they will be kept on file.

SUNA National Bylaws

For additional information, please refer to the SUNA Bylaws.

Organizing Your First SUNA Chapter Meeting

Follow these tips when planning your first chapter meeting:

  1. Develop an inquiry letter informing others of the need / benefits of a local SUNA chapter.
  2. Plan an informational meeting along with an educational program.
  3. Contact the SUNA National Office to obtain addresses or mailing labels to notify chapter members of the meeting.
  4. Plan to serve refreshments if possible.
  5. Seek assistance for recruiting participants from local pharmaceutical representatives who have regular contact with urology offices.
  6. Consider the needs and geography of your area in planning meeting sites.
  7. Contact the SUNA National Office to obtain membership applications and SUNA resource information prior to the meeting date for distribution at the meeting.
  8. Keep minutes of the meeting to be distributed.
  9. Start a roster of attendees' names and contact information (name, address, phone, e-mail address, work address).
  10. Distribute SUNA membership applications and SUNA information during the meeting.
  11. Ask for volunteers to serve in chapter leadership positions (i.e., President, President-Elect, Secretary, and Treasurer).
  12. Select a chapter name and logo (chapter logo is optional).
  13. Vote to accept chapter bylaws and have all officers’ sign.

SUNA Policy For additional information, please refer to the following policy in the SUNA Policy & Procedure Manual. (Please note that you must log in as a SUNA member to access the Policy & Procedure Manual).

  • 10-102: Use of SUNA’s Name and/ or Logo

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